We are looking for a detail-oriented Procurement Specialist to join our team in New York, New York in a contract capacity with the potential for a permanent role. This position will play an important role in supporting day-to-day purchasing operations, maintaining strong vendor documentation, and helping ensure procurement activities run smoothly across the business. The ideal candidate brings sound judgment, strong organizational skills, and the ability to coordinate effectively with suppliers, finance partners, and internal stakeholders in a fast-moving environment.
Responsibilities:
⢠Manage the full processing cycle for purchase requests and purchase orders, ensuring accuracy, completeness, and timely execution.
⢠Gather and evaluate vendor quotations for routine buying needs, helping identify competitive pricing and suitable supplier options.
⢠Assist with supplier setup by collecting and organizing required forms, compliance records, insurance documents, and payment information.
⢠Maintain current procurement records, including vendor profiles, contract files, and supporting purchasing documentation.
⢠Monitor open orders, shipment timelines, and invoice-related issues, following up to resolve discrepancies efficiently.
⢠Partner with Accounts Payable, Finance, and internal teams to address mismatches involving purchase orders, receipts, and invoices.
⢠Track supplier agreement milestones and renewal timelines while helping maintain an organized contract and vendor calendar.
⢠Prepare spend reports and purchasing analysis by supplier, category, and department to support business decision-making.
⢠Help enforce procurement procedures by confirming purchases follow established approval steps and company policy requirements.
⢠Contribute to sourcing activities by supporting bid reviews, supplier comparisons, reporting needs, audit documentation, and process improvement efforts within procurement systems and records management.
⢠Bachelorâs degree in business, supply chain, accounting, or a related field, or equivalent relevant experience.
⢠1â3 years of experience in procurement, purchasing, accounts payable, vendor administration, or a related function.
⢠Working knowledge of corporate procurement practices, purchase order processing, and buying workflows.
⢠Exposure to vendor support activities, contract-related administration, or contract negotiation coordination is preferred.
⢠Strong Excel skills and experience using purchasing platforms or enterprise procurement systems.
⢠Excellent attention to detail with the ability to manage documentation, deadlines, and multiple priorities effectively.
⢠Clear communication and sound problem-solving skills for working with suppliers and cross-functional internal teams.
⢠Ability to perform well in a fast-paced environment that requires adaptability and strong follow-through.
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